Job Description

Job Description

We are seeking a skilled and detail-oriented Executive Assistant to provide executive support in a one-on-one working relationship. The Executive Assistant, reporting to the CEO, acts as the central liaison for both internal and external stakeholders on all matters related to the CEO. The Executive Assistant also provides support to the senior leadership team; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community-oriented.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Key Responsibilities:

Executive Support

• Completes a broad variety of administrative tasks for the CEO and executive team including managing several active calendars of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings.
• Manages and prioritize the executive team’s calendars to ensure schedules are adhered to, serving as a strategic gatekeeper to optimize access to the CEO and create mutually beneficial outcomes.
• Communicates directly, and on behalf of the CEO and executive team, with Board members, investors, partners, and others, on matters related to executive programmatic initiatives.
• Provides a bridge for smooth communication between the executive team and external contacts.
• Works closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Successfully manage calendars and communication that could be highly sensitive and/or confidential
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Develops and designs polished PowerPoint presentations by collecting, synthesizing, and integrating content and data from multiple individuals, ensuring clarity, consistency and alignment with organizational objectives.

Administrative Support

• Assists in coordinating the agenda of senior leadership team meetings, board meetings, off-sites, and all-staff meetings
• Assists in the planning and execution of officewide events such as Holiday Party, happy hour, team-building initiatives, etc.

Qualifications:

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and investors
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Able to manage projects, logistics and documentation as needed
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Proactive and strategic thinker who anticipates needs, identifies opportunities, and recommends effective solutions
• Must be available for occasional after-hour support

Education & Experience

• Bachelor's degree required
• 5 to 7 years of experience supporting C-Level Executives
• Proficient in Microsoft Office (Outlook, Word, Excel, Teams and Power Point)
• Experience in Project Management

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