Job Description

Overview Position Overview: The Illinois Department of Early Childhood (IDEC) is seeking an experienced professional to serve as the Facilities and Fleet Manager for a new State Agency. This role directs and oversees facilities and fleet operations to ensure safe, efficient, and compliant management of the agency’s physical and transportation resources. The Manager develops and implements policies for facilities maintenance, security, energy management, emergency preparedness, and fleet utilization, ensuring compliance with state and federal regulations, including OSHA and ADA requirements. The Manager coordinates lease agreements, vendor contracts, capital improvement projects, and vehicle procurement and maintenance, while implementing risk management and cost-saving strategies. As a supervisor and subject matter expert, the Facilities and Fleet Manager provides leadership, guidance, and technical expertise to staff and serves as a key liaison with state agencies, external partners, and vendors to support IDEC’s operational effectiveness and mission. Apply today to join a team committed to making Illinois the best place in the nation to raise a family! Essential Functions Serves as the Facilities and Fleet Manager for the Illinois Department of Early Childhood (IDEC). Organizes, implements, and evaluates policies effectuating the IDEC Facilities Management processes. Organizes, implements, and evaluates policies effectuating the IDEC Fleet Management Programs. Serves as a full-line supervisor. Performs other duties as required or assigned, which are reasonable within the scope of duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college with coursework in public administration, business management, supply chain or logistics management, or closely related fields of study. Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or business organization with facility and management operations experience with one, or a combination of experience with building compliance laws, regulations, leasing, and/or procurement. Preferred Qualifications Prefers three (3) years of professional experience coordinating, monitoring, and evaluating processes related to facilities operations, fleet management, grounds, custodial, and/or preventive maintenance services and safety compliance, ensuring adherence with applicable local, state, and federal building codes/regulations, (e.g., OSHA, ADA). Prefers two (2) years of professional work experience with vendor and contract management, including procurements, negotiation, and/or performance monitoring of facility and fleet service contracts. Prefers two (2) years of professional work experience supporting or managing projects in facilities or fleet operations/management and maintenance, including familiarity with work order, asset, or project tracking software (e.g., IBM Maximo, Archibus, SAP EAM, Microsoft Project, or similar) and CMMS. Prefers professional certification in facilities or fleet management and/or project management (e.g., FMP, CAFM, PMP). Prefers two (2) years of direct-line supervisory experience leading facilities and/or fleet operations staff, including assigning/reviewing work, guiding and training staff, performance management, and disciplinary actions, while handling confidential information appropriately. Conditions of Employment All applicants must be able to meet the following Conditions of Employment to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities. Requires a criminal history check. Requires ability to drive a state-supplied vehicle. Requires the ability to obtain and maintain a Commercial Driver’s License (CDL) Class A. Overtime is a condition of employment, and you may be requested or required/mandated to work overtime, including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. About the Agency The Illinois Department of Early Childhood (IDEC) was signed into law in June of 2024 with the focus of making early childhood education and care services simpler, better and fairer for families with young children across the state. During fiscal years FY25 and FY26, IDEC will be transitioning data, programs and services from three state agencies – the Department of Children and Family Services (DCFS), Illinois Department of Human Services (IDHS), and the Illinois State Board of Education (ISBE) – to IDEC to be fully operational by July 2026. Illinois strives to be the best state in the nation to raise a family with young children, and IDEC is committed to continuing to place children and families at the center while reducing complexities and finding efficiencies in the system and advancing equity. Work Hours and Contact Work Hours: Monday - Friday 8:30am-5:00pm Work Location: 115 S Lasalle St, Chicago, Illinois, 60603 Agency Contact: Sally McDaniel-Smith Email: dec.jobs@illinois.gov Phone #: 217-900-0865 Posting Group: Building, Fleet & Institutional Support Additional Information Revolving Door: Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. If offered non-State employment during State employment or within one year after ending State employment, you must notify the OEIG before accepting any such offer. The main form of communication will be through email. Please check your junk/spam folders for communications regarding applications. #J-18808-Ljbffr Illinoiscomptroller

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