Job Description

Position Overview:

We are seeking a highly professional and experienced Legal Administrative Assistant with a minimum of five years’ experience supporting attorneys in business, finance, and/or real estate transactional matters. This role requires exceptional organizational skills, a proactive mindset, and a client-focused approach. The successful candidate will support Shareholders, Of Counsel, and Associates in a fast-paced, team-oriented legal environment.

Key Responsibilities:

• Draft, revise, and proofread legal documents related to mergers, acquisitions, financings, and real estate transactions
• Prepare and generate closing documents and binders
• Coordinate execution of documents via DocuSign ; familiarity with AIR CRE and/or Gavel is a plus
• Perform redlining using Litera Compare
• Create and manage Tables of Contents and work with cross-referenced legal documents
• Manage attorney calendars, travel arrangements, and meeting coordination using Outlook
• Handle client communications and follow-up
• Maintain files and records using document management systems (iManage experience preferred)
• Submit new business intake forms, conflict check requests, and prepare engagement letters
• Coordinate billing, process vendor invoices, and prepare expense reimbursement and check request forms
• Assist with client audits and compile necessary documentation
• Provide marketing and administrative support as needed
• Collaborate with other Legal Administrative Assistants for cross-desk coverage during absences or high-demand periods
• Maintain confidentiality, professionalism, and high attention to detail at all times
• Work independently and collaboratively within a team, showing initiative and sound judgment

Required Qualifications:

• Minimum 5 years of relevant legal administrative experience
• Proficiency in Microsoft Word , Excel , Adobe Acrobat , and document comparison tools (e.g., Litera Compare)
• Strong verbal and written communication skills
• Ability to prioritize, multi-task, and meet tight deadlines
• Highly organized, detail-oriented, and resourceful
• Professional demeanor and strong client service orientation
• Willingness to ask questions and contribute ideas for process improvements
• Availability to work overtime as needed

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