Job Description

Job Description

We are seeking a Legal Administrative Assistant to provide specialized and complex administrative support to a team of Bankruptcy attorneys in Bethesda, MD. This role requires strong organizational skills, excellent judgment, and demonstrated experience supporting busy attorneys in a fast-paced legal environment.

Responsibilities:

• Manage complex attorney calendars, including coordinating meetings, court appearances, deadlines, and client commitments.
• Draft, prepare, and proofread a wide range of legal documents under attorney supervision, ensuring accuracy and adherence to legal standards.
• Handle electronic filing (e-filing) of legal documents with courts in Washington, D.C. and Maryland; Virginia e-filing experience is a plus.
• Oversee the new client/matter intake process, ensuring timely submission and proper filing of all required documentation.
• Maintain and organize both paper and electronic case files, including pleadings, discovery, and trial binders.
• Work extensively with client and document management systems, including InTapp and NetDocs, to manage files, track cases, and support attorneys.
• Prepare, process, and send legal documents through various methods of mailing and service, ensuring compliance with court and agency requirements.
• Serve as a key point of contact for clients, managing professional communications by phone, email, and in person.
• Process financial documentation, including expense reports, credit card reconciliations, and reimbursement requests.
• Assist attorneys in case management, including coordinating deadlines and supporting trial preparation.
• Provide occasional backup support to reception as needed, ensuring a professional firm presence.
• Maintain strict confidentiality of all client and case information in line with ethical standards and firm policies.
• Stay current on local court procedures and filing requirements.
• Perform additional administrative tasks as required to support the firm’s operations and attorneys.

Qualifications:

• Proven e-filing experience in Washington, D.C. and Maryland; familiarity with Virginia courts is strongly preferred.
• Strong background in calendar management for busy attorneys handling multiple deadlines.
• Demonstrated experience using InTapp and NetDocs (or similar client/document management systems).
• Knowledge of mailing processes and service of legal documents.
• Proactive work style with excellent organizational and problem-solving skills.
• Ability to prioritize tasks, meet deadlines, and anticipate attorney/client needs.
• Strong written and verbal communication skills with proficiency in grammar and spelling.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Internet research skills.
• Exceptional client service skills with a track record of building strong professional relationships.
• Bachelor’s degree or equivalent experience.
• 3+ years of legal administrative support experience in a law firm or professional services environment.

EEO Statement:

We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other legally protected status. We are committed to diversity and inclusion in our workforce.

Disclaimer : This job description is not a contract, and the firm reserves the right to modify duties and responsibilities as needed with or without notice.

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