Job Description

Job Description

A leading law firm is seeking a Practice Group Administrator to support its dynamic Exempt Organizations team. Known for its deep commitment to public service and long-standing client relationships, the firm fosters a culture of excellence, inclusion, and collaboration. This role offers the opportunity to contribute meaningfully to impactful legal work that serves cultural institutions, nonprofits, and private clients.

Who You Are

• 2-5 years of Paralegal experience working at a law firm
• Bachelor’s degree required
• Strategic thinker with a knack for operational excellence in professional services
• Skilled communicator who thrives in collaborative environments
• Detail-oriented multitasker with a proactive mindset
• Experienced in managing sensitive information with discretion
• Comfortable navigating complex workflows and coordinating across teams
• Proficient in Microsoft Office Suite, especially Word, PowerPoint, and Excel

What You’ll Do

• Partner with attorneys to draft, refine, and finalize client-facing documents
• Support regulatory filings and compliance tasks under legal supervision
• Drive project timelines by liaising with clients, vendors, and agencies
• Lead knowledge management initiatives including templates, checklists, and precedent libraries
• Serve as the financial operations contact for the group, assisting with billing, budgeting, and engagement letters
• Coordinate internal training sessions and lunch-and-learn programs
• Manage conflict clearance processes and maintain organized waiver documentation
• Oversee annual audit response coordination for clients
• Collaborate with marketing and business development teams on outreach and RFPs
• Support recruiting efforts in partnership with the professional hiring team

What Success Looks Like

• Seamless execution of administrative and operational functions across the group
• Timely and accurate delivery of client documents, filings, and billing
• Well-maintained knowledge systems that enhance team efficiency
• Strong relationships with internal departments and external stakeholders
• Proactive identification and resolution of workflow bottlenecks
• High levels of trust and confidentiality maintained throughout all responsibilities

Salary Range: $90,000 – 100,000 annually, based on experience

Location: Hybrid

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

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